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Filing Requirements
Trust Safety Filing Requirements
Lawyers are encouraged to contact the Trust Safety department if you have questions about Trust Safety filing requirements by emailing the Trust Safety mailbox or phoning 403.228.5632.
The Annual Report includes the following:
- Law Firm Self-Report– prepared by the law firm in accordance with subrule 119.30(3)
- Accountant’s Report – prepared by the law firm’s accountant in accordance with subrule 119.30(4)
- Electronic Data Upload – prepared by the law firm in accordance with subrule 119.30(5) or (6)
- Trust Safety Accounting Upload User Guides are available for reference:
- Trust Safety Accounting Upload User Guide – PC Law and SFTP Software
- Trust Safety Accounting Upload User Guide – EsiLaw and SFTP Software
- Trust Safety Accounting Upload User Guide – EsiLaw 360 and SFTP Software
- Trust Safety Accounting Upload User Guide – Clio and SFTP Software
- Trust Safety Accounting Upload User Guide – CosmoLex Software
- Trust Safety Accounting Upload User Guides are available for reference:
Law firms must submit the Law Firm Self-Report and either the Accountant’s Report or the Electronic Data Upload.
The mandatory designated filing date (“year-end”) for all law firms is December 31 and the annual report is due three months after the designated filing date. The completed report must be submitted by March 31 (“due date”).
Law firms that do not comply and file by the March 31 due date will be subject to the following late fees and administrative suspension:
| Date | Event | Fees | Cumulative Fees |
| Dec 31 | Designated Filing Date (Year-End) | $0 | $0 |
| March 31 | Annual Report due date | $0 | $0 |
| April 1 | 1 month late | $250 | $250 |
| May 1 | 2 months late | $500 | $750 |
| June 1 | 3 months late | $750 | $1,500 |
| July 1 Responsible Lawyer is administratively suspended* | |||
| Post-July 1 | Firm files Annual Report which terminates Responsible Lawyer’s administrative suspension | $225** | $1,725 |
| Total Late Filing Penalties – $250 (Minimum) – $1,725 (Maximum) | |||
| * The Responsible Lawyer is automatically suspended if the firm is more than three months late filing its Annual Reports and remains suspended until the Annual Reports and all related fees are submitted. | |||
| ** In addition to late filing fees, a reinstatement transaction fee is required when the Responsible Lawyer returns from suspension. | |||