The mandatory designated filing date (“year-end”) for all law firms is December 31 and annual report is due three months after the designated filing date. The completed report must be submitted by March 31 (“due date”). This is comprised of the Law Firm Self-Report and either the Electronic Data Upload or Accountant’s Report.
Late Filing Fee
Late filing fees will begin after the due date (March 31) up to a maximum of three months late or $1,500 in late fees.
The Responsible Lawyer is administratively suspended on July 1 if the Annual Reports are still not filed three months after the due date and any late fees remain unpaid.
- For lawyers who are compliant with the rules, the late fees and administrative suspension will have no impact.
- Lawyers who are administratively suspended will have to submit the Annual Reports and pay the late fees along with the reinstatement fee of $225 before they can resume operating their trust accounts. Lawyers will be immediately reinstated when these conditions are met.
Changing Responsible Lawyer
If the Responsible Lawyer at your law firm has changed, your law firm must file a final Law Firm Self-Report within the 14 days of the Responsible Lawyer’s departure date.
As per Rule 119.7:
“If a responsible lawyer is unable or unwilling to discharge the duties of a responsible lawyer, he or she shall, minimum of 14 days before the date he or she intends to cease to be responsible lawyer;
- advise the Society of
- the intention to cease to be the responsible lawyer, an
- the effective date of the responsible lawyer’s departure (the “responsible lawyer departure date”);
- ensure the preparation of a final Law Firm Self-Report;
- comply with any outstanding audit requirements;
- ensure a replacement responsible lawyer by confirming
- the necessary application has been filed with the Society, and
- the necessary steps have been taken to enable the transfer of the responsible lawyer designation to another qualified member of the law firm.”
Closing trust accounts or a law firm
As per Rule 119.30 (6-7):
“The duty of a law firm to comply with subrules (3), (4) and (5), as applicable, ceases only when
- the law firm’s trust accounts and prescribed financial records are closed, and
- the final Law Firm Self-Report and the final Accountant’s Report are provided in accordance with subrule (8).
A law firm that terminates its practice shall file with the Executive Director written notice of:
- termination of the law firm practice before or forthwith after the date on which the firm’s prescribed financial records are closed, and
- the effective date of the law firm’s termination of practice, which becomes the law firm’s new designated filing date.”
For issues regarding undisbursable trust funds, as well as questions about accounting procedures or practices, see our Undisbursable Trust Money forms.
Please note that the preferred method of submission is for forms to be completed electronically, printed, signed, scanned and emailed.
Please note our working hours are from 8 a.m. to 4:30 p.m. (Mountain Time) Monday to Friday.
Our service standards publicly state the level of performance that lawyers can reasonably expect from Trust Safety under normal circumstances.
|Application to Designate a Responsible Lawyer and/or Operate a Trust Account||
|Application for Exemption|
|Request to Designate an Alternate Signing Authority||2 weeks for new requests and renewals.|
|General enquires – telephone service level||2 – 4 hours|
|Email enquiries||2 – 4 hours|